Board Member Summary

The Board of Directors is responsible for ensuring that the organization is well-managed and financially responsible. The Board is the governing body of the organization and is responsible for establishing the mission and goals for the organization so everything runs smoothly as a whole. In addition, the Board sets the organization’s policies which provide the parameters for the agency’s work.

 

General Responsibilities (for the entire Board)-

 

• Organization Management: To ensure the organization is responsibly managed (in accordance with the organization’s by-laws and policies) and is compliant with legal and contract requirements.

• Fund Raising: To ensure that the organization has the resources it needs to pursue its goals. In order to fulfill this responsibility, Board Members must determine how the organization will raise funds, participate in fundraising events, donate money, recruit and solicit donors, and identify potential funding sources.

• Budget Management: To ensure that the resources of the organization are raised and spent in a responsible manner. Board Members must review and approve the agency budget, confirm that PiPE has best practice financial policies as well as adequate insurance, and to support the ED’s work on an annual financial audit.

• Hiring: To work with HR and staff to hire appropriate Executive Directors, as PiPE needs, to make sure PiPE continues to run smoothly. 

• Supervising: to supervise the Executive Director with support from HR

• Representative: To serve as the organization’s representatives in the community.

• Determine Priorities: To fulfill other responsibilities, Board Members must establish the organization’s strategic plan and long term goals. In addition, the Board must evaluate the organization’s progress towards its goals.

• Recruitment: To evaluate and assess Board composition, identify and recruit potential Board Members.

 

Your Individual Responsibilities-

 

• Personal Commitment: It is expected that you make a personal commitment to PiPE’s mission when participating in Board activities.

• Time Commitment: Board members are initially elected to serve a two-year term and may serve up to three consecutive terms. Board members are expected to:

  • Attend monthly board meetings 

  • Participate in any committee meetings that you are on

  • Advocate for PiPE and promote its programs and activities. Participate in PiPE’s events and training as appropriate to their time and availability.

  • Spend two to four hours a month reviewing  papers and keeping up to date on emails. 

• Transparency: You are expected to bring forward any conflicts of interest as they arise.

• Program oversight: It is expected that you stay informed about the goings-on of the organization, including reading the financial and program reports.

• Financial review: Ensure maintenance of sound financial records, operation within budgetary constraints and compliance with legal and regulatory standards

• Fundraising: Board members are asked to make an annual monetary contribution to the organization at a level they deem meaningful. Board members may support efforts to solicit funds from a variety of sources and ensure that the organization has the resources to accomplish its work.

• Events: It is expected of you to attend and participate in any special events the organization puts on.

• Training Events: You are to attend Board training events in order to participate in continuing education.

• Team Building: It is expected that you work with the Board and Staff to strive towards the goals of the organization as a whole.

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